Where it fits

Suited to organisations whose counterparties still confirm documents by fax, and who need that paperwork archived and access-controlled.

Manufacturing

Orders, contracts, supplier paperwork and business documents exchanged with suppliers and contract factories.

Typical documents
  • Purchase orders and confirmations
  • Drawing change notices and technical requirements
  • Incoming inspection reports and quality issues
  • Supplier qualifications and contract annexes

Healthcare

Document exchange between organisations, where retention and traceability are explicit requirements.

Typical documents
  • Documents exchanged between organisations
  • Test results and report circulation
  • Procurement and equipment maintenance paperwork
  • Retained records of what was sent and received

Finance

Transfer of business paperwork where the data stays under the institution’s own control and actions leave a trail.

Typical documents
  • Applications and confirmations
  • Reconciliation and settlement paperwork
  • Compliance submissions
  • Audit trail of traffic

Logistics

High-volume document traffic where throughput and batch handling matter.

Typical documents
  • Waybills, bills of lading and cargo lists
  • Consignment notes and dispatch orders
  • Exception and claim paperwork
  • Document exchange with carriers

Public sector

Centralised handling of internal and external fax traffic with clear permission boundaries and archiving rules.

Typical documents
  • Outgoing notices and official documents
  • Document exchange between departments
  • Permissions divided by division
  • A central register of traffic

Larger enterprises

Central management of lines, users and archives across many departments and lines.

Typical documents
  • One platform for group and subsidiaries
  • Departments isolated from each other
  • Several lines working in parallel
  • Integration with OA and ERP systems
Is it for you

When is a fax server worth deploying?

If several of the points below apply, your fax traffic is probably at the stage where central management pays off. We are happy to look at your specific situation.

  • Counterparties still require a fax as proof or acknowledgement
  • Fax paperwork must be retained long term and searchable
  • Fax machines are spread across departments with no central control
  • Data policy makes hosting fax documents on an external platform unsuitable
  • You want faxes sent automatically once a process is approved

Curious how others in your industry set this up?

Get in touch to discuss the fax patterns in your sector and what configuration suits them.